The Association of Painting Craft Teachers Constitution


  1. Title
  2. Aims and Objectives
  3. Membership
    3.1. Full Members
    3.2 Centre Membership
    3.3 Affiliated Members
    3.4 Honorary Members
    3.5 Corporate Members
    3.6 Expulsion of Members
  4. Subscriptions
  5. Management
  6. Election of Officers
  7. Elections
  8. Committees
  9. General Meetings
  10. Members Meetings
  11. Honorariums
  12. Expenses
  13. Amendments to the Constitution


Standing Orders

  1. Power of Authority
  2. Submission and tabling of Motions
  3. Order of Debate (or Protocol)
  4. Voting
  5. Procedure Motions
  6. Alterations to Standing Orders
  7. Suspension of Standing Orders



AGM – Annual General Meeting
APCT – Association of Painting Craft Teachers
C&G – City and Guilds
CSA – CITB Cskills Awards
NatSec – National Secretary
NVQ – National Vocational Qualification
PCTA – Painting Craft Teachers Association
SAPCT – Scottish Association of Painting Craft Teachers
SVQ – Scottish Vocational Qualification

1. Title

1.1 This Association shall be called the ‘Association of Painting Craft Teachers’ (APCT).

1.2 The title ‘Painting Craft Teachers Association’ (PCTA) will apply when the Association of Painting Craft Teachers and the Scottish Association of Painting Craft Teachers work jointly on ventures.

2. Aims and Objectives

2.1 To provide benefits for Education and Training in the Painting and Decorating industry, to include current technology and related hand skills associated with interior and exterior decorating, industrial finishing and signwork.

2.2 To further the interests and continuous professional development (CPD) of all engaged in teaching Painting Craft skills, including enhancing or promoting the skills associated with the industry to para. 2.1 refers.

2.3 To act as an informed and expert representative body with whom National, Regional or local Training Organisations, both public and private, may consult on all matters connected with the teaching of Painting and Decorating, and any other allied technical, artistic and commercial skills.

2.4 To seek direct representation on appropriate National Educational, Training, Examining and/or Assessment Organisations.

2.5 To form relationships with National Employers Groups, Manufacturers and Suppliers of Goods, etc. related to Painting and Decorating.

2.6 To act as a receiving centre for all information which is helpful to teachers, to which Para 2.1 refers.

3. Membership

Application for all classes of membership must be proposed and seconded by fully paid-up APCT Members and put before the Management Committee, who must agree unanimously on Membership status for the Applicant. [The process of agreement may be undertaken electronically.]

All classes, except Corporate Membership, shall be ratified at the next General Meeting.

Applicants must complete both an Application Form and a Bank Standing Order form (which shall also be available on the APCT Web site) and post these to the Membership Secretary.

There shall be FIVE classes of membership, described as follows:

3.1 Full Members

3.1.1 Full time and part time teachers of Painting and Decorating.

3.1.2 Others, who may be able to, and are willing to, contribute to the upskilling of Members, but who may not necessarily be employed in a F.E. Centre, can be admitted, but only by a majority decision of a quorum of the Management Committee.

3.1.3 Full Members will hold C&G Advanced Craft, NVQ Level 3 / SVQ Level 3, or future equivalent qualifications in Painting and Decorating

3.1.4 Full Members shall be entitled to nominate, vote and hold any office.

3.1.5 Applicants who are unable to provide a seconder will be required to attend two Association meetings in order to generate a seconder.

3.1.6 Applicants who are unable to provide a proposer and seconder will be required to attend three Association meetings in order to generate a proposer and seconder.

3.2 Centre Membership

3.2.1 Centres that provide Education & Training in the Craft of Painting & Decorating shall pay an annual fee, to include a maximum of three named members at the Centre.

3.2.2 On application, the Centre will name the three members of staff and supply their personal details and qualifications held.

3.2.3 On annual renewal of Centre membership, details of the named members of staff will be confirmed.

3.2.4 Centre members, who do not meet the Full or Affiliated Membership criteria, shall not be entitled to hold office, nominate or vote.

3.3 Affiliated Members

3.3.1 Persons, including working Decorators, who through their occupation and keen interest in the teaching of the Craft of Painting and Decorating, may apply for Affiliated Membership.

3.3.2 Approval for Affiliated Membership for suitable applicants will be at the discretion of the Management Committee, and ratified at the next Management Committee meeting.

3.3.3 Affiliated members are entitled to hold office in the Association, with the exception of President or National Secretary, but shall be allowed to nominate and vote.

Membership of the Management Committee will be limited to TWO Affiliated and/or Honorary members at any time.

3.3.4 Affiliated members can transfer on to the Full Membership list, only when they meet the criteria set for that type of membership.

3.4 Honorary Members

3.4.1 A Member, having retired from full time teaching, may apply for Honorary Membership, providing that Membership has been continuous for twenty years or more.

3.4.2 Persons of eminence connected with the Craft who have rendered service to the Association may also be granted Honorary Membership at the recommendation of the Management Committee, and approved by a majority vote at an AGM or EGM.

3.4.3 Honorary Membership shall commence on 1st January of the following year.

3.4.4 Honorary Members and a companion may attend one Annual Dinner of their choice, as guests of the Association, and be formally presented with a certificate of Honorary Membership.

3.4.5 Honorary Members are permitted to hold office of the Association with the exception of President; to be limited to TWO Affiliate Members and/or Honorary Members at any one time.

3.5 Corporate Members

3.5.1 A Company, Manufacturer or Supplier of Painting and Decorating related products.

3.5.2 Corporate members shall not be entitled to hold office, or nominate or vote in elections and at meetings; but may speak to a subject under discussion.

3.5.3 Corporate Members shall be entitled to have literature pertaining to their Company, of a weight not to exceed the standard letter postage rate, included free of charge in one mail shot to members, or publication of The Artisan, per annum.

The Corporate Member will supply the National Secretary with the appropriate number of copies to be circulated, when included in a mail shot.

3.5.4 Corporate Members shall be entitled to have a ‘link/banner’ on the APCT website for each year of fully paid up membership.

3.5.5 A Corporate member will receive information from the Association as determined by the National Secretary.

3.6 Expulsion of Members

3.6.1 Members who fail to uphold the aims and objectives of the Constitution of the Association, or act in such a dishonourable way as to bring the Association into disrepute, shall be expelled by a majority decision of a quorate Management Committee meeting, which shall not include the President or National Secretary.

3.6.2 The notice of expulsion will be conveyed in writing by the National Secretary to the member who has been expelled, immediately following the decision, and no refund of Subscription will be made.

3.6.3 The member, having received the notice of expulsion, may appeal to a committee made up of Management Committee members not present at the first expulsion decision.  An appeal to must be made in writing, within 30 days of the initial expulsion decision.

3.6.4 The National Secretary shall notify the expelled Member of the final decision within 14 days of it being made.

4. Susbscriptions

4.1 The subscription rates shall be fixed sums per annum to be decided at the AGM, on recommendation of the Management Committee, and payable in full on the following 1st  January.

In the case of Corporate Members, the subscription shall be pro-rata from the date of joining to 1st January.

4.2 Full members – Full Subscription

Centre Members – To be three times the Full Members’ Subscription, or other amount agreed at the AGM

Affiliated Members – Full Subscription

Honorary Members – 20% of full Subscription

Corporate Members – Full Subscription

4.3 Subscriptions may be paid by Standing Order, BACS or Cheque, of which the preferred method is Standing Order.

4.4 Members with outstanding amounts of subscription on 31st March shall be notified only once by the membership Secretary of their intended expulsion, should payment in full not be received by the date of the AGM.

4.5 Members who are in arrears, be this deficit in part or in full, shall be expelled forthwith by a majority vote at the AGM and informed by the Membership Secretary.  Notice of such expulsion shall not be deemed to be cancellation of the debt; the rules for expulsion in Para. 3.6 above will apply.

4.6 If a Centre defaults on payment, the Membership Secretary will write to the individual members offering them Full or Affiliated Membership (which ever they are eligible for) on payment of the appropriate subscription.

4.7 Any former fully paid-up Member wishing to re-join the Association may apply.  If accepted, they will be subject to the full subscription for that year, irrespective of the date of re-joining.

4.8 Any lapsed Member may re-apply for Membership providing any outstanding subscriptions are paid in full. The Management Committee have the right to refuse Membership to any applicant under this rule.

4.9 When the Association provides a member to organise, or contribute to the organisation of an Event (e.g. Competition) for a Kindred Organisation –

4.9.1 Due to the sometimes considerable financial outlay, all expenses must be paid by that Organisation within 30 days of a reimbursement claim (accompanied by receipts) being submitted.

4.9.2 Should any member show willingness to participate in such ventures on behalf of the Association, it is quite acceptable for them to apply to the Treasurer for some pre-funding.

4.9.3 Para. 4.9.2 will be operated on the understanding that the money will be reimbursed to the Association funds when the claim for expenses is made.

4.9.4 In lieu of the technical contribution (experience, knowledge) and time provided by the APCT member, the Association should receive appropriate financial remuneration relative to the Association’s input, and also relative to the financial input (for time and materials) provided by the Event (e.g. Competition) Sponsors.

4.9.5 Any Kindred Organisation and/or Event sponsor must be informed of Para. 4.9.4 above, prior to any Association involvement.

4.9.6 A formal agreement must be drawn up between the Association and Kindred Organisation (Event Sponsor) detailing the expectations and responsibilities of the parties and individuals involved in the Event (e.g. Competition), including all financial arrangements.

5. Management

5.1 Management shall be vested in a Management Committee consisting of –

  • President
  • Vice President
  • Immediate Past President
  • National Secretary
  • Membership Secretary
  • Treasurer
  • Competitions’ Secretary
  • Editor of The Artisan
  • Website Administrator
  • Minute Secretary
  • Industry Education Adviser
  • 3 x Regional Events Co-ordinators – who will liaise together, and organise at least one Members’ meeting/event each, per annum. These will not be allied to, or part of the AGM weekend.

(The 3 individuals will preferably come from varying geographical areas to facilitate regional representation and diversity of venues for meetings/activities).

See Para. 3.3.3 regarding Affiliated / Honorary members

5.2 The Management Committee shall have the power to co-opt at any time up to three persons to a meeting; co-opted members may take a full part, including a right to vote, and co-opted non-members shall act in an advisory capacity only.

5.3 A Member of the Management Committee who is unable to attend is expected to send a deputy, who shall have the same rights and privileges as elected members, whilst deputising. This deputy shall be a fully paid up Member and is expected to feedback to the absent Member within 3 days of the meeting.

5.4 A quorum for a meeting of the Management Committee shall be five Members with full rights, in addition to the President and National Secretary.

5.5 The President shall have the casting vote; failing whom the Vice President; failing whom the Immediate Past President, one of whom at least must be in attendance.

5.6 The Management Committee shall be empowered to invest amounts of money, operate special funds and utilise funds for the purchase of items which shall be in the interest and/or progress of the Association.

The Treasurer in office shall be the signatory for withdrawals from Association funds and shall present annual audited accounts to the Annual General Meeting.

5.7 The Management Committee shall have the power to form any sub-committee that it deems necessary, decide the composition and work of such bodies and determine their continuation or closure. Any sub-committee Chairman or appointed nominee shall report regularly to the Management Committee and shall be re-elected every two years.

5.8 The Management Committee shall have the power to make decisions that benefit the APCT and ensure the continuity of the Association.

5.9 Keeper of items

5.9.1 The Management Committee shall have the right to appoint from the Membership,  a ‘Keeper of Items’ whose responsibility will be to hold securely all such items deemed by the Management Committee to be of significant value, and belonging to, the Association.

5.9.2 The appointed ‘Keeper’ shall sign a disclaimer to ownership of the said items, and make them available to the discretion of the Management Committee should any item(s) be required for any purpose they deem necessary for the benefit of the Association.

5.9.3 A new ‘Keeper’, on appointment, will be responsible for the collection and relocation of the items to a secure place of his / her choice, should this be necessary, but to be agreed upon by the Management Committee.

5.9.4 The ‘Keeper’ shall endeavour to secure the items in lockfast premises where possible, and shall inform the Management Committee of the location of said premises, and details of how they can be accessed.

5.9.5 Items do not necessarily need to be held in one location, and Members may hold them in their Centre for the benefit of their Students.  They must be made available for lending to other Members / Centres should this be required, and agreed upon by the Management Committee.

5.9.6 Such items will be recorded, and any such records kept up-to-date by the ‘Keeper’, who will notify the National Secretary of the contents, and, where appropriate, the location of the said items, and any additions thereto.

5.9.7 Any Member who wishes to borrow items belonging to the Association, must do so through the Office of the ‘Keeper’, who will record details of the transfer, and return, of the said items to their normal ‘holding’ location.

5.9.8 Members (or their Centre) will be responsible for the insurance cover for borrowed items, and for arrangements for their transfer and return to holding location.

5.9.9 There will be records kept of the items for the Association, in both written and electronic format,  and could also include items gifted to the Association such as decorative art work, display panels,  etc. which have been completed by Members,  Corporate Members,  or any other affiliated or Kindred Organisation.

6. Election of Officers

6.1 The Vice President (President-elect) shall be nominated and elected bi-annually by the general vote of all Members entitled to vote.

6.2 The following posts shall be nominated, and elected for a period of two years at the AGM by the general vote of all Members entitled to vote –

  • National Secretary (Year 1)
  • Membership Secretary (Year 2)
  • Treasurer (Year 1)
  • Editor of The Artisan (Year 1)
  • Website Administrator  (Year 2)
  • Minute Secretary (Year 2)
  • 3 x Regional Events Co-ordinators (One in Year 1 and Two in Year 2)
  • Chairmen and Secretaries of Standing Committees
  • Association ‘Keeper of Items’

where such a post will engender relationships with Employers,  Manufacturers and Suppliers,  and provide benefits for the Membership.

7. Elections

7.1 A Member may not nominate or vote for themselves,  but may offer to stand should there be no nominees for a post.

7.2 All nomination papers, and subsequent voting papers for Management posts shall be sent to those entitled (Section 3), by and be returned to, the National Secretary (or acting representative) who shall deliver them to the two scrutineers appointed at an AGM.

The two scrutineers shall count the votes and the President shall act as        returning officer, providing that there are no personal connections.

7.3 Members who have previously held office may stand again (if eligible).

7.4 The Competitions’ Secretary will be appointed by the Management Committee, and must be a Member of it.

7.5 The Industry Education Adviser will be appointed by the Management Committee, and may be a Member of it, but not necessarily so.

The Industry Education Adviser will report to the Management Committee when required to do so, or when any information gained in the post will be beneficial to the Association.

7.6 The Management Committee shall appoint a person as deputy in any period between a vacancy and an election of an officer or representative.

8. Committees

8.1 The Association, at a General Meeting, may instruct the Management Committee to set up Ad-Hoc Committees such as would be required to organise events or exhibitions, or to deal with matters which are seen to be important by the Association. It will be set up/closed as per a sub-committee (Para. 5.7) and regularly report to the Management Committee.

9. General Meetings

9.1 Meetings shall normally be chaired by the President; however, the President may appoint another Management Committee member to chair meetings if he/she so wishes.

9.2 One General Meeting shall be held annually in the Spring, the venue of which shall be recommended by the Vice President, but be subject to confirmation by the Management Committee.

9.3 The date of the AGM shall be set and Members informed, at least eight weeks before the meeting. The agenda for this meeting shall be drawn up by the Management Committee and circulated at least fourteen days prior to the meeting.  The non-receipt of such notice shall not invalidate the proceedings.

The order of an agenda, once circulated, shall only be changed by the consent of the meeting to which it is appropriate.

9.4 A quorum for an AGM shall be a minimum of Eight Full Members, of which at least 50% shall be non-Management Committee members.

9.5 A motion may be submitted by a Members’ Meeting to the Management Committee either for prior discussion, or for direct inclusion on the agenda for the next General Meeting.

A motion may also be tabled at a General Meeting by a member present, providing that it is accepted by the Chairman as appropriate to an agenda item under discussion or any other business.

9.6 A motion shall be seconded, prior to any meeting in which it is featured, or from the floor of the meeting at which it is proposed.

9.7 Minutes of the AGM and Management Committee meetings shall be recorded by the National Secretary (or appointed deputy – Minute Secretary), circulated within four weeks of the meeting and placed before the next Management Committee meeting for approval.

The full and formal minutes shall be placed on the Association website, with a précis of the minutes being published in the next edition of the Artisan magazine.

9.8 An Extra-Ordinary General Meeting (EGM) shall be held either instigated by the Management Committee or by a signed application, from at least 10 Members, which details the information to be considered, and shall have the same authority as Annual General Meetings.

9.9 Normally Extra-Ordinary General Meetings are held to discuss one item of highly pertinent business, where such business cannot be deferred until the next AGM.

9.10 The minutes of an Extra-Ordinary General Meeting, having been recorded by the National Secretary (or appointed deputy – Minute Secretary), shall be circulated as soon as possible following acceptance by the Management Committee, through the Association Website.

10. Members’ meetings

10.1 It is desirable for the Association to hold Members’ meetings at least three times per academic session.

10.2 The subject of meetings and/or events should preferably be beneficial to Members in a way which will assist them in their Teaching roles.  This should be by practical demonstrations and activities, new technology from Manufacturers and/or Suppliers,  etc.

10.3 Members’ meetings will be chaired by the President; failing whom the Vice President; failing whom the Immediate Past President.

10.4 Association funds will be used to support Members’ meetings,  or other similar events, where necessary.

10.5 Records of such expenditure will be kept by the Treasurer for inclusion in the Accounts presented at the AGM.

11. Honorariums

11.1 The National Secretary, Treasurer, Artisan Editor and Webmaster Administrator shall be paid an honorarium to be reviewed annually by the Management Committee, and presented for consideration at the AGM.

The Management Committee may also consider other honorariums.

11.2 All honorariums must receive approval at an AGM of the Association.

12. Expenses

12.1 Travelling expenses shall be paid on the basis of –
(i) car mileage at a rate fixed annually by the Management Committee and approved at the AGM
(ii) public transport at standard class rate

12.2 Officers, the President’s partner and any association representatives, undertaking business on behalf of the Association, shall be entitled to claim travelling expenses and/or subsistence.

12.3 Reasonable expenses can be authorised by the Management Committee for any other representation made on behalf of the Association, or for other items carried out on its behalf.

12.4 Any claims made for authorised representation must be made to the Treasurer, and be accompanied by receipts.

12.5 These expenses will form part of the Accounts which will be presented to the Members at the AGM.

13. Amendments to the Constitution

13.1 Amendments to the Constitution may be made by motion(s) placed on the agenda of an AGM, which is circulated to all Members.

13.2 Motions to amend the Constitution may come from the Management Committee, or by at least eight non-Management Committee Members present at a Members’ Meeting, where the item has been notified to them beforehand.

13.3 An amendment to the Constitution must have a two-thirds majority of those entitled to vote (Section 3 – Membership) at an AGM.

Standing Orders

All Association meetings shall be non-smoking.

1. Power of Authority

All Members’ General Meetings shall have the same power of authority,   and business agreed upon at these meetings shall be deemed to be valid and constitutional from the date of the meeting or date decided upon by that meeting. (Paras. 9.1 to 9.3 and 13.1)

2. Submission and Tabling of Motions

2.1 A motion may be submitted by a Member, or a Members’ Meeting, to the Management Committee either for prior discussion, or for direct inclusion on the agenda for the next AGM. A motion may also be tabled at an AGM by a Member present, providing that it is accepted by the Chairman as appropriate to an agenda item under discussion or any other business.

2.2 A motion shall be seconded, prior to any meeting in which it is featured, or from the floor of the meeting at which it is proposed. (Para. 9.5)

3. Order of debate or protocol

3.1 Generally the Chairman’s decision will be upheld; but in the event of a challenge to the Chairman’s ruling, the procedure in Standing Order 3.2 will apply.

3.2 A motion will be put that the Chairman’s ruling be not upheld.
If this should be seconded and moved by a simple majority, then the Chairman shall leave the Chair, which will then be taken by the Vice President (if present) or the most recent Past President, until the original motion is carried or defeated.

There shall be one speech for the motion and one against, after which the deposed Chairman may make a statement.

The vote must then be taken immediately and a simple majority decision accepted.

3.3 When the Chairman rises to speak, all Members shall immediately sit down and remain silent.

3.4 When several Members raise their hands to speak simultaneously, the selection of speakers shall be the prerogative of the Chairman, who shall call upon one speaker to speak first.

3.5 The Chairman shall call upon the proposer (or nominated representative) to speak first; followed by a seconder, to support the motion.

3.6 The proposer of a motion shall be allowed three minutes for presentation, and each succeeding speaker two minutes.

3.7 The Chairman shall invite comments ‘For’ and ‘Against’ the motion; which may be in writing or presented orally, and which need to be seconded.

3.8 Amendments to motions should not be in a negative form, or be made by the proposer or seconder of the original motion; but should be relevant, and within the scope of the agenda of the meeting.

3.9 The proposer of the original motion may claim a right to reply at the conclusion of the debate, and before a motion ‘as amended’ is put to the vote.

3.10 The proposer of an amendment has no right to reply

3.11 The original proposer may withdraw the motion at any time before a vote is taken, but this must be with the consent of the meeting.

4. Voting

4.1 Every motion shall be put to the vote.

4.2 Following debate, the Chairman shall firstly submit any amendment to the vote, before the original motion.

If the amendment is carried, the original motion, as amended, is then voted upon.

4.3 At a meeting, voting shall be by a show of hands ‘For’ and ‘Against’; and shall be recorded as the number ‘For’, ‘Against’ and ‘Abstentions’.

4.4 In the case of equality of votes, the Chairman may exercise a casting vote.

4.5 The Chairman has a right to vote irrespective of having a casting vote.

5. Procedure Motions

5.1 A motion that ‘the debate be now adjourned’ or ‘the meeting be now adjourned’ can be moved by a Member who has not spoken.

5.2 If a motion that ‘the debate be now adjourned’ is carried, the meeting shall continue.

5.3 The Chairman shall have the right of discretion to impose time limits on debate, but shall give due notice of any such limits before opening debate or calling on speakers.

6. Alterations to Standing Orders

6.1 These Standing Orders may be changed by placing a motion on the agenda of an AGM, which is circulated to all Members.

6.2 Motions may come from the Management Committee, or from at least eight fully paid up Members present at a Members’ Meeting, to be on the agenda at the next AGM, or an EGM if required.

6.3 Alterations to the Standing Orders must have a two-thirds majority at an AGM.

7. Suspension of Standing Orders

7.1 A motion to suspend Standing Orders may be put at a meeting.
If seconded and carried by a two-thirds majority vote in favour of suspension, Standing Orders will be deemed suspended.

7.2 It will be usual for a time limit to be imposed on the suspension of Standing Orders. Such time to be agreed by a simple majority at a meeting.